If you are planning to host a meeting in another country, or hosting an international group of executives, there are subtle but essential social cues to take note of. Here are some suggestions for conducting meetings that demonstrate respect for cultural differences.
Know your audience:
Just like any other occasion, knowing the audience is essential in planning an international event. A common-sense guideline in hosting any gathering regardless of whether it's a cultural event or place of the event is to be aware of your attendees. If your attendees are multi-cultural, it's essential to know and respect their culture to ensure the international meeting planning is in line with the goals of the event.
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Be respectful of tradition:
While asking questions is an excellent idea, however, it's also important to be aware of the long-standing customs of business in different cultures. While the preferences for meeting information may change with advances in technology, the location, or the variety of the attendees, the spirit of the tradition will stay.
Different cultures have their own gathering practices, which could differ from the conventions planners are used to. Flexibility is essential when evaluating the start time, the size of the group or delegation, and seating arrangements when hosting international events.
The meeting must reflect the culture of its participants:
The performance of a meeting depends on the output of the attendees of the meeting, therefore the attendees and their habits and preferences must be taken into consideration in the first place. There are also innovative ways to ensure that meeting professionals are in tune with the culture of the attendees while also highlighting local traditions.